GeoS-TECHIS Privacy Policy
December 2024
Data Protection Notice
In accordance with Article 13 of EU Regulation 2016/679 (GDPR), this Privacy Policy explains how Fortrino S.a.r.l, as the responsible data controller, collects, processes, and uses your personal data. GeoS-TECHIS is a project funded by the European Union under grant agreement No. 101172928, focusing on geothermal innovations.
Who We Are
Fortrino S.a.r.l is a Luxembourg-based organization passionate about fostering European innovation. Our team specializes in dissemination, communication, exploitation, policy consultation, and post-project support. We collaborate with a diverse range of organizations and governments across Europe and internationally.
Data Controller and Contact
Fortrino S.a.r.l is the data controller for GeoS-TECHIS. For inquiries about data protection, including exercising your GDPR rights, you can contact us at:
Email: info@geos-techis.eu
Fortrino S.a.r.l has appointed a Data Protection Officer (DPO), who can also be reached at the same email address.
Personal Data Collected
We may collect the following types of personal data:
– Name, email address, job title, and organization.
– Participation details for events, such as attendee or speaker status.
– Information related to event attendance, including audiovisual recordings (if applicable).
This data is collected with your explicit consent.
Purpose of Data Processing
Your personal data is processed for the following purposes:
1. Event Registration and Management: To facilitate event participation and provide relevant information.
2. Communication: To share updates, newsletters, and other project-related information.
3. Dissemination: To document and promote GeoS-TECHIS activities, including through audiovisual recordings.
The personal data collected is processed in accordance with:
– Article 6(1)(a) (Consent): Personal data is processed with the explicit consent of the individual, such as during registration or when agreeing to be recorded.
– Article 6(1)(b) (Performance of a Contract): Personal data is necessary to organize events, manage participation, and fulfill obligations related to the services provided.
– Article 6(1)(f) (Legitimate Interests): Data may be processed to ensure IT security or improve services, provided this does not override your fundamental rights.
Retention Period
Personal data will be retained for the duration of the GeoS-TECHIS project. Data collected for communication purposes will be retained until you withdraw your consent. Audiovisual recordings may be retained for dissemination purposes for up to 5 years following the project’s conclusion.
Your Rights Under GDPR
As a data subject, you have the following rights under GDPR:
– Access: Request access to your personal data (Article 15).
– Rectification: Correct inaccurate or incomplete data (Article 16).
– Erasure: Request deletion of your data (“right to be forgotten”) (Article 17).
– Restriction: Limit processing of your data under certain conditions (Article 18).
– Portability: Receive your data in a structured format (Article 20).
– Objection: Object to data processing based on legitimate interests (Article 21).
– Withdraw Consent: Withdraw consent at any time without affecting prior processing.
To exercise your rights, contact geostechis@fortrino.com.
Data Sharing
Personal data may be shared with GeoS-TECHIS partners and trusted service providers for:
– Event organization.
– Project dissemination and communication.
– Audiovisual content publication on project-related platforms.
We ensure that any third parties comply with GDPR requirements. If data is transferred outside the European Economic Area (EEA), we implement appropriate safeguards such as standard contractual clauses approved by the European Commission.
Automated Decision-Making
GeoS-TECHIS does not use personal data for automated decision-making or profiling.
Withdrawal of Consent
You may withdraw your consent at any time by contacting geostechis@fortrino.com. Withdrawal will not affect the legality of processing conducted prior to the withdrawal.
Lodging Complaints
If you believe your data has been processed unlawfully, you have the right to lodge a complaint with your local Data Protection Authority.
Updates to This Policy
This Privacy Policy may be updated periodically to reflect changes in data processing practices. Significant changes will be communicated via our website. The last update date will always be displayed at the top of this policy.
For additional questions or clarifications, please contact us at info@geos-techis.eu